UAUS Governing Board Meeting

January 29, 2011

 

The meeting was called to order at 1:11 P.M. (PST).  In attendance were:  David Linthicum, President; Pio Park, Vice President, Daryl Berry, Treasurer and Patti Snyder, Secretary.

 

David read a condensed form of the Minutes from the last meeting.  Daryl moved and Pio seconded that the Minutes be approved.  It was so approved.

 

Officer Reports

 

President’s Report (David Linthicum - see attached)

 

David read his report and a brief discussion followed regarding UAUS elections, study group criteria enforcement, the ISB meeting he attended and upcoming ISB elections.  Regarding UAUS elections, it was noted that each CLP member would receive a reply from Patti Snyder acknowledging receipt of their vote.

 

Vice President’s Report (Pio Park)

 

Pio did not have a report but engaged a discussion citing his knowledge of the Korean issues regarding translation of the UB.  Noting that there are Foundation and Fellowship translations of the UB, the discussion focused on UB copy right issues in English and international publication.

 

Secretary’s Report (Patti Snyder)

 

(Due to personal circumstances, the Secretary did not submit a report)

 

Treasurer’s Report (Daryl Berry - see attached)

 

Daryl forwarded his regular accounting of payments regarding the website and other transactions regarding Florida, a withdrawal/loan and the receipt of dues.  A reiteration of the UAUS payment to UAUS PIRT was explained as well as a recounting of the restricted funds, for conferences and travel.  It was noted that the general fund is diminished because dues from the various local associations are usually paid towards the end of the year.

 

Daryl experienced a segment of the Reader Services Tour recently staged by the UAUS Florida Association, which was funded by UAUS.  The Tour focused on facilitating Study Group membership throughout Florida. There are three functioning UB organizations in Florida:  FSUB (an independent), UAUS and the Fellowship. Daryl enjoyed his experience with the Tour, which was led by Betty Lou and Cathy Reynolds, and expressed a desire to see more Locals presenting such tours, which he described as joyous and fun.

 

This being the final year of Daryl’s service as UAUS Treasurer, he acknowledged his gratitude for the opportunity to serve and joy of interacting with the current and past officers of the GB.

 

 

Conference Committee  (no report submitted)

 

 

Study Group Committee (Kathy Wanenmacher, Chairman)

 

Number of SGs as of January 2010   48
Number lost                                     4
Number of new SGs                        10
Total number as of 28 January 2011  54
 
There are 6 more groups now than the same time a year ago.
Three SGs changed hosts.
One SG is looking to reestablish a group.
Thirteen people are looking to become part of, or establish, a group.
 

 

Communications Committee

 

Pio was happy to report that Rob Reno is doing a fine job and looking forward to assisting Al Turnbo in publishing the UAUS Messenger (newsletter) on the UAUS Website by the end of March. Pio will request articles, especially from Betty Wallace regarding the reading tour in Florida and one from Daryl as a participant. Pio will also include his travels and experience with the Korean association.

 

Membership Committee Report (Michael Berry - to be attached)

 

Daryl will get a 2010 recap from Michael Berry soon and distribute it for inclusion in the current Minutes.

 

New Business

 

 2011 Symposium Sponsorship   

 

The UAI has a matching funds opportunity and is looking for $20,000 to complete it. They are less than $4,000 short of the $20,000. Their overall goal is to raise $50,000.

 

David suggested the UAUS donate $2,000 from the UAUS General Fund.  A discussion ensued regarding David’s suggestion and was supported by the Board.  David moved as follows:

 

Motion:  That the UAUS Governing Board approve a $2,000 donation to the UAI Symposium matching gift Scholarship Fund.

 

The Motion  was seconded and the floor opened for discussion: Pio asked about donating an increased amount; David mentioned that UAUS should not commit more than half its available funds.  Mention was made of an original request that the UAUS support individual attendance to the conference.  It was determined, however, that any UAUS member should request a scholarship from the UAI Scholarship Committee and go through the process as others are expected to do.  Pio suggested an accounting of the UAUS donation to the Symposium. He would like to know how UAUS funds were applied and report the account in the newsletter to show membership how our funds were spent.

 

The Motion was unanimously approved.  Daryl will forward the check to UAI.  Private donations were also encouraged.

 

 

UAUS Elections

 

 As this was covered in the President’s Report, no further comments were forthcoming.

 

UAUS UAI Dues

 

It was estimated that the current dues for UAUS will be similar to the amount paid for 2010.  The formula is: UAI annual dues are 10% of UAUS annual income, which funds comes from Local Association dues and donations. 

 

A discussion regarding the UAUS previous contribution to the UAI Leadership Symposium 2011 ensued.  It was noted that UAUS made an additional donation of $507.52 to the UAI Leadership Symposium 2011 matching funds in 2010.  Along with the current designated contribution of $2,000 the UAUS will have contributed $2,507.52 to the matching funds for the 2011 Symposium, which amounts to more than 10% of the $20,000 being sought.

 

PIRT

 

A contribution of $450 will be made to UAI PIRT as stipulated in the Treasurer’s Report.

 

UAUS Website

 

The UAUS Website will carry news regarding the 2011 Leadership Symposium. News of the Symposium will also be posted on the UAI List.  David suggests that the website needs a facelift.  Specifically, he suggests that the background color of the Website be changed: it has been there a couple of years. Patti suggested incorporation of the Astronomy Picture of the Day in some way, to motivate people to go to the website often. 

 

Pio noted the suggestions and will interact with Rob Reno (the Webmaster) and report to the Board.  David noted that Freeconference.com is a viable resource to facilitate committee meetings.

 

Patti was asked to collect the previous UAUS Motions for the Governing Board and for the CLP, so they could be posted on the website.  The date and content of each Motion is to be included.  .  All Motions should be available in the Minutes. Patti agreed to research and assemble the Motions for the website.

 

BYLAWS

 

David noted that there are items in the Bylaws which need to be addressed.  The Replacement of Officers is one item, the election schedule is another.  Daryl noted the most recent amendment to the UAUS Bylaws was June 21, 2008 and will send a copy of that amendment to David and Patti, along with a copy of the Strategic Plan, also of June 2008.

 

Volunteer Opportunities in the Study Group Committee

 

Regarding Regional Directors for the Study Group Committee, currently we have Ellen Gaynor in the Pacific region (7 states), Betty Tarpley (5 states) in the Southwest Central region, Bob Kalk in the Mideast region, and Margie Ray in the Southeast region. The regions open for leadership on the Study Group Guide include: Northwest Central, Northeast Central, New England and Mountain. Currently there is a candidate for the New England region, but other candidates for the open regions are needed.  Cathy Wanenmacher is the person to contact re requirements for Regional Directors. 

 

[Daryl mentioned the need for more conferences among UAUS and would like to motivate more activity within the current moribund Conference Committee as opposed to being a volunteer for the SG Committee.]

 

2011 Goals

 

David stated his goals for 2011 are centered on the Conference Committee; Patti’s are regarding the posting of the Motions.  The GB is requested to think about substantial goals for the upcoming year. David was reluctant to make specific request of the Board as there will be a new Board for 2011; the President and Treasurer are up for election.

 

 

Other Business

 

UAUS Website

 

 Pio suggested that UAUS needs a graphic designer to improve the look of the UAUS website.  Pio will contact Will Sherwood and other possible candidates.

 

Pio noted that Marian said that she passed the layouts for the Messenger, which was made on a UAI computer, to Rick Lyon.  Pio will contact Rick to get them so they can be used for the current anticipated edition of the Messenger.

 

IRS Filing Requirements and IRS Nonprofit application for Local Associations

 

Daryl will post IRS requirements and tax-exemption applications to the UAUS List prior to March 2011.

 

 

 

There being no further business, Pio moved and Daryl seconded that the meeting be adjourned. The meeting was adjourned at 4: 07 P.M. (PST)

 

 

 

PRESIDENT’S REPORT

January 29, 2011

 

2011 UAUS Officer Elections.  Notification has been sent to the CLP regarding the call for nominations for UAUS President and Treasurer, edited as follows:  Due to the late call for nominations the deadline for acceptance of nominations was extended through February 21st; candidate names, bios and goals statements need to be posted to the CLP list no later than February 25th; elections will be held from March 1st through March 25th with the new slate of officers taking office on April 1st; votes received after midnight, March 25th will not be valid.  Election results will be posted on March 28th. 

Nominations shall be in writing from the Local Associations to the UAUS Secretary.  Please ensure that the nominee's name, biography and goals statement is forwarded to Patti Snyder, UAUS Secretary, no later than midnight, February 21st; no further nominations will be considered after that date.  During the March voting period please register votes on behalf of Local Associations (Local Association President and Vice President) directly to Patti Snyder; Patti will send an acknowledgment that a vote has been registered. 

I am hopeful that we will receive several nominations from the various locals for each open position; contested elections are to be encouraged.  After much thought and deliberation I have decided to accept my local’s request to run for a second term as UAUS President.  There is much left to accomplish and I am willing to serve if re-elected for a second term; if not, I am prepared to hand the reins over to the successful candidate and assist him/her with a smooth transition.  In any event, it has been my pleasure and an honor to have served on this board with such dedicated and hardworking folks as we have on this board.  I wish to thank Pio, Patti and Daryl for their service and their friendship.

I want to extend a special thanks to my friend Daryl Berry who has served faithfully as UAUS Treasurer these past four years!  Your service and wise council have been invaluable to this board and you will be sorely missed.  I know that you deserve and will enjoy a well earned break from GB business but I do pray that you will stay in touch and continue to serve the UAI in whatever capacity you choose.

2011 Trustee’s Meeting.  The Lone Star Urantia Association hosted “An Afternoon and Evening with the Trustees of Urantia Foundation” in Grapevine, TX on January 15th, 2011.  There were around 70 Urantia Book readers/believers in attendance along with the Trustees and Associate Trustees.  After the Trustee meeting the Urantia Foundation representatives and the Trustees hosted a presentation and panel discussions.  There was a lot of good information and discussion regarding the progress and challenges of providing quality translations.  This was followed by a social and Texas style BBQ dinner.  Many thanks to Betty Tarpley, Rick Warren, Suzanne Kelly and the rest of the Lone Star Association members for the wonderful job they did putting this event together for everyone’s enjoyment.

2011 Symposium.  As a member of the 2011 Symposium Planning Committee I am pleased to announce that the program is coming together very nicely.  The one area that is of upmost importance at this time is finding donors for the scholarship fund.  One of the primary objectives is to identify leaders in UAI who will benefit from this experience, especially our international brothers and sisters.  Many will be in need of financial assistance.  I encourage the Board and the Local Associations to actively seek out leaders within their locals to attend the symposium and also to provide funding for the scholarships.  A link for symposium registration will be posted on the UAUS Webpage shortly.

UAUS Website.  I am pleased to announce that Rob Reno has been appointed Webmaster for the UAUS website.  Rob has already been busy updating the website with UAUS GB agendas, meeting minutes, policy statements and updates to the Study Group section.  More updates and changes are on the horizon as we seek to keep the website current and informative.  Please check it out and feel free to offer suggestions or comments.  Many thanks to Al Turnbo and Pio Park for their oversight and wise council as well.  I also wish to acknowledge Scott Brook’s contributions to the website as our Webmaster over these past years.  Scott’s expertise has been invaluable and his hard work much appreciated; he works behind the scenes but his efforts have kept us moving in a forward direction.  We have a great team working on the website; thank you one and all!

Representative Council (RC) Business.  I have made a concerted effort to forward to the CLP all RC meeting minutes and other related items, with the exception of what I call routine business (financials, budgets, etc).  Below is a listing of RC Items since October, 2010:

2010-94: An Affirmation of Interdependence.  UAUS voted NO – the item did not pass as it failed to receive a 60% majority vote.

2010-95: UAI Annual Fund Budget 2011 – UAUS voted YES – the item passed

2010-96: Post of Past Resolutions & Discussions

2010-97: ISB Elections 2011 – The offices of VP, Secretary, Committee Chair, Study Group Chair, Dissemination Chair and Charter and Bylaws Chair are up for election this year with elections to be held in March, 2011.

2010-100: UAI Financials, 3rd Quarter 2010

2011-102: ISB Face-to-face meeting minutes – October 19-22, 2010

2011-103: Use of “Design Direction” for UAI Projects – UAUS voted YES, the item is expected to pass.

 

 

TREASURER’S REPORT

January 29, 2011

 

 

Below is the checking account activity for 2010 and 2011 through 1/29/11:

$36,823.32 - Ending Balance (12/31/09)

2010
01/09 - #1042/David Linthicum (travel expenses to Urantia Association of Florida elections)  ($200.00)
02/10 - #1043/Earthlink (1-2/10 website)  ($53.80)
02/22 - Deposit/Lone Star Urantia Association (dues)  $40.00
02/22 - Deposit/Spirit of Oklahoma Urantia Association (dues)  $50.00
02/22 - Deposit/Urantia Association of Florida (dues)  $55.00
04/15 - #1004/Earthlink (3-4/10 website)  ($53.80)
04/28 - #1045/Aaron Rogers (travel expenses from Scholarship Fund)  ($500.00)
05/04 - Deposit/David Linthicum (contribution to Scholarship Fund)  $500.00
05/04 - Deposit/Patricia Snyder (contribution to Scholarship Fund)  $50.00
05/04 - Deposit/Greater Lake Michigan Urantia Association (dues)  $100.00
05/05 - New Checkbook  ($28.00)
05/19 - #1046/Earthlink (5/10 website)  ($26.90)
05/19 - #1047/UAI (2008 Annual dues)  ($103.25)
05/19 - #1048/UAI (2009 Annual dues)  ($262.34)
05/21 - #1049/UAI (2011 Leadership Symposium matching Scholarship Fund)  ($507.52)
05/25 - Deposit/Anonymous (contribution to Books for Zambia)  $700.00
05/25 - Deposit/New York - Pennsylvania Urantia Association (dues)  $70.00
06/14 - #1050/Earthlink (6/10 website)  ($26.90)
06/14 - #1051/UAI (Donation for Books to Zambia)  ($700.00)
07/06 - Deposit/Aaron Rogers (contribution to Scholarship Fund)  $100.00
07/13 - #1052/Urantia Association of Florida (loan from Conference Fund)  ($1,750.00)
07/28 - #1053/Earthlink (7/10 website)  ($26.90)
07/28 - Deposit/Anonymous (contribution)  $1,000.00
08/17 - Deposit/Idaho Urantia Association (contribution)  $150.00
08/17 - Deposit/Washington Urantia Association (2009 & 2010 dues)  $240.00
08/17 - Deposit/Southern Urantia Readers Family (dues)  $97.50
08/31 - #1054/Earthlink (8/10 website & domain)  ($46.90)
09/03 - Deposit/Idaho Urantia Association (dues)  $80.00
09/03 - Deposit/Hawaii Urantia Local Association (2009 & 2010 dues)  $150.00
09/03 - Deposit/Oregon Urantia Association (2008, 2009 & 2010 dues)  $150.00
09/16 - #1055/Earthlink (9/10 website)  ($26.90)
10/14 - Deposit/Urantia Association of Florida (repay loan from conference fund)  $1,750.00
10/28 - #1056/Earthlink (10/10 website & domain)  ($46.90)
11/24 - #1057/Earthlink (11/10 website)  ($26.90)
12/31 - #1058/Earthlink (12/10 website)  ($26.90)

$37,691.91 - Ending Balance (12/31/10)

2011
01/04 - #1059/Urantia Assoc. of Florida (Reader Service Tour)  ($250.00)
01/14 - Deposit/Virginia Carolina Readers (2010 dues)  $50.00
01/29 - #1060/UAI ($75/quarter PIRT contribution 3rd-4th qtr'09, 1st-4th qtr'10)  ($450.00)
01/29 - #1061/UAI (2011 Leadership Symposium matching Scholarship Fund)  ($2,000.00)


$35,041.91 - Ending Balance (1/29/11)

Restricted funds:
$30,465.00 - Conference
$800.00 - Travel Pres/VP
$150.00 - Scholarship

$3,626.91 - Available Funds


Respectfully submitted.
Daryl Berry
UAUS Treasurer

 

 

The following Membership report was prepared by
Michael Berry, UAUS Membership Chair

UAUS Membership Summary Report

January 2011

 

The most current UAI database informs us of the following:

 

  1. There are a total of 2,011 records in the database this year for UAUS consisting of the following:
    1. 590 Members

                                          i.    463 Full Members,

                                         ii.    29 Associate Members

                                        iii.    7 Members-at-Large

                                        iv.    91 Governing Members

    1. 1411 Non-Members listed in the database. 

                                          i.    This category includes the data of individuals who want to receive information on local activities within the region of the local association.  It also includes the data of a few individuals who applied for membership in UAI, since the database was established in 2005. 

                                         ii.    When UAI receives an application for membership, leaders are informed. The person’s data is entered in the database as an “Applicant” and is designated “AP” in the database.  Membership for the individual is pending until local leaders confirm the applicant’s status – either Full Member or Associate Member.  It is up to the local leaders to process applications.  The first step is to contact the applicants.  The concluding step is to inform the database of the changes in membership status.

 

    1. Membership Pie Chart (as of 2/4/11):

 

 

 

 

 

 

 

 

 

    1. Urantia Membership Spreadsheet (As of 2/4/11):

 

Association Name

Association Code

 

Associate Members

Full Members

Governing Members

Members At Large

Non - Members

TOTAL MEMBERS

Colorado Urantia Association

COLUA

 

 

17

4

 

11

32

Greater Lake Michigan Urantia Association

GLMUA

 

4

17

7

 

338

366

Hawaii Urantia Local Association

HULA

 

3

10

3

 

15

31

Idaho Urantia Association

IDUA

 

2

11

4

 

18

35

Kentucky Urantia Association

KUA

 

 

14

3

 

3

20

Lone Star International Urantia Association

LSUA

 

6

22

5

 

71

104

Minnesota Urantia Association

MUA

 

 

44

3

 

9

56

Northern California Urantia Readers Association

NCUR

 

 

13

4

 

36

53

Nevada Urantia Associations

NEVUA

 

 

18

3

 

7

28

New York / Pennsylvania Urantia Association

NYPA

 

3

20

4

 

28

55

Ohio Students of the Urantia Book

OSUB

 

 

33

5

 

90

128

Oregon Urantia Association

OUA

 

 

3

4

 

36

43

Puerto Rico Urantia Association

PRUA

 

 

72

3

 

3

78

Southern Kindred Spirits

SKS

 

2

8

4

 

68

82

Spirit of Oklahoma Urantia Association

SOUA

 

 

20

4

 

8

32

Southwest Urantia Readers Family

SURF

 

1

17

4

 

89

111

Urantia Association of Alaska

UAA

 

 

 

1

3

7

11

Urantia Association of the United States (National Office)

UAUS

 

 

 

6

3

7

16

Urantia Association of Greater New York

UAGNY

 

 

17

3

 

20

40

Urantia Association of Kansas City

UAGP

 

 

7

3

 

2

12

Urantia Association of New England

UAONE

 

 

29

3

 

114

146

Urantia Association of Utah

UAU

 

 

7

2

 

36

45

Urantia Brotherhood Association of Arizona

UBAA

 

 

8

2

 

42

52

Urantia Association of Florida

URFL

 

3

9

4

 

257

273

Virginia Carolina Readers

VCR

 

2

10

5

 

53

70

Washington State Urantia Association

WSUA

 

3

25

4

 

40

72

The Zebedee Guild of Missouri

ZGM

 

 

12

 

1

4

17

TOTALS

 

 

29

463

97

7

1412

2008

 

 

 

 

 

  1. Reader Referrals:

 

    1. Following are the number of Reader Referals distributed to Local Association contacts for past 4 years

 

Association Name

Assc Code

Oct '07 Reader Referrals

Jan '08 Reader Referrals

Nov 08 Reader Referrals

Mar 09 Reader Referals

Sep 09 Reader Referals

Apr 10 Reader Referals

Sep 10 Reader Referals

Dec 10 Reader Referals

TOTAL

Colorado Urantia Association

COLUA

2

4

3

3

2

4

1

1

20

Greater Lake Michigan Urantia Association

GLMUA

13

11

16

2

9

9

2

5

67

Hawaii Urantia Local Association

HULA

3

2

1

0

2

1

 

 

9

Idaho Urantia Association

IDUA

1

3

4

2

2

4

1

 

17

Kentucky Urantia Association

KUA

 

 

1

0

2

2

 

 

5

Lone Star International Urantia Association

LSUA

9

5

19

3

8

4

4

3

55

Minnesota Urantia Association

MUA

1

2

2

1

 

3

 

1

10

Northern California Urantia Readers Association

NCUR

3

7

9

5

6

8

6

4

48

Nevada Urantia Associations

NEVUA

1

 

6

0

 

2

 

 

9

New York / Pennsylvania Urantia Association

NYPA

6

5

22

9

5

10

2

3

62

Ohio Students of the Urantia Book

OSUB

1

6

4

5

2

2

1

1

22

Oregon Urantia Association

OUA

1

5

4

4

1

6

1

1

23

Puerto Rico Urantia Association

PRUA

 

2

1

1

 

 

 

1

5

Southern Kindred Spirits

SKS

4

3

9

4

7

13

4

1

45

Spirit of Oklahoma Urantia Association

SOUA

2

1

2

2

 

2

 

 

9

Southwest Urantia Readers Family

SURF

7

7

12

2

11

6

5

2

52

Urantia Association of Alaska

UAA

1

 

1

0

 

 

 

 

2

Urantia Association of the United States (National Office)

UAUS

2

3

4

1

 

 

 

 

10

Urantia Association of Greater New York

UAGNY

 

7

0

0

 

 

2

3

12

Urantia Association of Kansas City

UAGP

 

 

2

0

2

 

 

 

4

Urantia Association of New England

UAONE

8

 

6

2

7

4

 

1

28

Urantia Association of Utah

UAU

3

2

3

1

 

 

 

 

9

Urantia Brotherhood Association of Arizona

UBAA

5

2

7

1

5

7

1

2

30

Urantia Association of Florida

URFL

8

18

24

9

 

7

4

6

76

Virginia Carolina Readers

VCR

7

7

15

2

5

4

1

6

47

Washington State Urantia Association

WSUA

3

4

6

0

6

9

 

3

31

The Zebedee Guild of Missouri

ZGM

 

1

2

0

3

1

 

 

7

TOTALS

 

91

107

185

59

85

108

35

44

714

 

 

The data of each of the 26 local associations in UAUS was taken from the web based UAI Database which was established in the summer of 2005.  Some associations may have their own systems of tracking members and non-members that are separate and different from the UAI database. But UAI is dependent on the web-based database for correct member information, so that when UAI wishes to send mail to people, we can efficiently accomplish the assignment.  Local leaders will find the database very useful in their month-to-month activities.  It is a very powerful tool designed to help us, as we grow.  Keeping the records up-to-date is an ongoing task of every association.  Thank you for doing your part of the clerical work of our national association.  If you need help with the database, you can inquire on the UAUS list, or contact your association president or vice president.  We aim to help you in every way we can.

 

Membership Projects Status:

 

  1. “Graduate” category in UAI Database
    1. To honor and remember deceased members. Would like to allow capability for members to enter remembrance comments.for deceased members
    2. Rick Lyon reported that during the ISB meetings in October ‘10, this topic came up again.  Rick was asked to pursue it with the database administrator, Gary Pratt.  Rick indicated they are indeed working on this.

 

  1. Urantia Association United States Membership Facebook page
    1. Created Urantia Association United States Membership Facebook page in December 2010. 
    2. Need to develop this page further to make as useful as possible
    3. Current active user of the site = 4
    4. Need to develop strategy to bring visibility to this site

                                          i.        Perhaps a “See Us On Facebook” link in other UAUS and UAI communications

    1. Electronic social networking needs to be utilized in today's electronic savy world.

 

  1. Urantia Association United States Membership Twitter account
    1. Will activate a Twitter account in February 2011
    2. Goal is to enhance and simplify membership and referal inquiries.
    3. Electronic social networking needs to be utilized in today's electronic savy world.

 

  1. Local Association & Urantia related Facebook pages

 

    1. I encourage Local Associations to set up Facebook pages.

                                          i.        All Urantia-oriented Facebook pages should perhaps be monitored for consistency and to ensure “Urantia” is being properly presented to the masses.

    1. Current Urantia related Facebook pages include the following:

 

                                          i.        The Urantia Book

                                         ii.        Truth Seekers

                                        iii.        UrantiaWOW

                                        iv.        Urantia NOW

                                         v.        Urantia Foundation

                                        vi.        UB Columbus Study Group

                                       vii.        Urantia Study Group Leaders Network

                                      viii.        UrantiaUniversity

                                        ix.        Truth Goodness & Beauty Café

                                         x.        Urantia Truth Truthbook

                                        xi.        Urantia Book Fellowship

                                       xii.        Fans of the Urantia Book

                                      xiii.        Urantia 0 The Facebook Group

                                     xiv.        A History of the Urantia Papers

                                      xv.        Let’s Spread the Urantia Book Teachings

                                     xvi.        Friends of The Urantia Book Fellowship

                                    xvii.        Fans of Cosmic Citizen Radio

                                   xviii.        Truthbook’s Urantia Book Blogs

                                     xix.        The Urantia Book Fellowship

                                      xx.        Friends of the Urantia Foundation

                                     xxi.        Urantian Artist

                                    xxii.        Livro De Urantia

                                   xxiii.        Urantia Argentia

                                   xxiv.        Urantia Rds Asociacion

                                    xxv.        Urantia Peru

                                   xxvi.        Grupo Urantia

                                  xxvii.        Soy Urantiano Urantia

                                 xxviii.        Urantia Asociacion de Espana


 

·         Regional Membership Committee Members & Training

o    Due to time and resource ($) limitations, I need to try to recruit responsible regional committee members to help with the membership responsibilities including follow up of reader referals and membership applications with local associations contacts.

o    Create training forum for membership committee members and local association contacts to better understand how to effectively manage and process all reader referal follow ups and membership applications documentation.

·         Streamlining Membership processes

o    Streamline reader referral process so referrals can be distributed and contacts can be made faster.

o    Establish reader referral follow up process to insure that designated local association contacts are following up on distributed reader referrals in a timely manner. 

§  The form below is being submitted along with Reader Referals.  This form is supposed to be filled out by local association contacts and then submitted to UAI Central Office. 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

UAI MEMBERSHIP APPLICATION AND READER REFERRAL CONTACT LOG

 

NAME

CONTACT INFORMATION

TYPE (Membership or Referral)

Date Received

Date Contacted Person Contacing

Result

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DATE:

 

PERSON SUBMITTING REPORT:

 

TEL: _________________________

 

 

 

 

 

 

Mail this report on these dates: January 31, May 30, September 30 to UAI, 559 W. Diversey Parkway #351, Chicago, IL 60614-7640 USA

 

 

 

 

 

 

Or scan and email report to: uaicentraloffice@urantia-uai.org.  Please keep a copy for your association records.

 

 

 

 

 

 

 

o    Streamline application process so that designated UAUS contacts are properly notified of new membership applications.

o    Work with local association contacts to takeresponsibilty to clean up database membership information for optimum accuracy.

 

·         Membership Committee Webex or Skype Conference Call

o    To include Mike MacIsaac and Gary Rawlings so that all membership chair positions are on the same page.

o    Establish regular conference call and/or Skype meetings on an on-going basis at intervals to be established.

§  I have not done a good job of getting this done due to time constraints

 

·         Membership Reports

o    Updated membership bar chart reports to allow trend management capabilities to all UAI and UAUS officers.

 

·         Reestablishment of Local Associations:

o    Greater New York

§  Current Referals are being submitted to NYPA for follow up

o    Puerto Rico

 

MEMBERSHIP CLASSIFICATIONS:

UAI welcomes members from all races, cultures, nations, and religions. There are three categories of membership in UAI: a full member, a member-at-large, and an associate member. 

 

READER REFERAL COMMUNICATIONS:  (Following is the format I currently use to distribute Reader Referals)

 

Dear Jim and NCUR Governing Board, 

Hope all is well with you.

 

The UB readers listed below (in red) have asked to be contacted by UB readers in his/her area.  Could you please contact the readers and explore their interest in the Urantia Book as well as their potential interest in attending a local Study Group and becoming a member of UAI.  I have a list of possible questions to ask the referral below. 

 

In addition, I have attached a UAI Membership Application and Reading Referral Contact Log. Please use this log as you contact the referrals below and then scan or email the report to uaicentraloffice@urantia-uai.org as well as mberry@berryandmiller.com.  It is important for us to document our efforts to contact these readers.  The Urantia Foundation has given us this privilege of receiving these referrals so we want to be able to assure them that their trust is well placed and that we are doing all we can to serve these readers and the Urantia Foundation.

 

I have CC:ed the information to your governing board so that they can be informed

of the outreach service UAI provides to readers who have previously contacted Urantia Foundation. 

 

In addition, if there has been any changes to the Governing Board for your Local Association, please email me the appropriate changes including name, title, and email address.

 

The "Letter of Trust Regarding Referrals" is copied below. 

 

If you have any questions, please feel free to call me anytime.


All the best,


Michael Berry
UAUS Membership Committee
mberry@berryandmiller.com
614-207-6434

 

READER REFERRALS:

Teresa Mathias

Clovis

CA

559/299-2935

teresamathias@hotmail.com

Marlina Brandt

Menifee

CA

530/409-8821

spherrcody@yahoo.com

Jack L Smith

San Francisco

CA

408/605-3528

jds1948@hotmail.com

Luciano Juan Hernandez

Union City

CA

510/559-0508

spiritual.activist@gmail.com

 

~~~~~~~Letter of Trust Regarding Referrals~~~~~~~

Greetings UAI Referral Network Members,

Thank you for providing this essential service to your local readers of The Urantia Book.
 Our job is to see that every new Referral receives a greeting from a reader in their area. You complete the circle of contact from inquiring reader, to Urantia Foundation, to Urantia Association International, and back to the reader.

Reader Services at Urantia Foundation automatically sends an information package to readers who subscribe to their mailing list. Names of those who elect to become "Referrals" are then forwarded to the UAI. That sets up a call or letter from a friendly voice within the UAI.

Through our outreach, new and often isolated readers may come to the larger community of Urantia Book readers. They may be looking for contact with other students in their area, information on how to start a study group, or seeking service outlets related to the book. Most likely they just want to talk to you about The Urantia Book, themselves and their personal experiences. Your personal contact means so much to these readers! Our UAI outreach network is gradually organizing to cover the planet so no student will feel isolated, alone or abandoned.

It is our privilege to be representatives of The Urantia Book and the Urantia Association International as we greet these individuals. It is of paramount importance that the names, addresses, phone numbers and email addresses not be used for any purpose other than to inform them of local activities and news directly related to the reader community.

We ask everyone involved in the UAI Referrals network to take a private pledge to always respect the agreement Urantia Foundation makes with those who asked to be listed as Referrals. Only the governing boards and duly appointed membership/outreach volunteers are authorized to use this personal data. It is to be protected and used ONLY for UAI business.

These opportunities for personal outreach should never be used to recruit readers for UAI by psychological force, spiritual pressure, or by demonizing any other readers or organizations. It is essential that Contacts exemplify the fraternal ideals of UAI as derived from The Urantia Book.

If we prove ourselves to be a reliable and efficient team, Urantia Foundation will continue to forward these Referrals to us. As long as we treat them with respect, utilizing their private information solely to foster the spread the teachings and the ideals of fraternity, we will serve well.

Thanks, again, for your service in the Referral network. As a fraternal team we will succeed in the task of reaching every person on Urantia who desires such contact.

UAI Dissemination/Referrals Committee       

 

QUESTIONS FOR URANTIA BOOK READER REFERRALS:

 

Name:

Contact Phone #:

Date Contacted:

1.       Introduction and welcome

2.       How did you discover the UB?

3.       How much of the UB have you read?

4.       How long have you been reading the UB?

5.       What is your level of understanding of the UB?

6.       What do you hope to achieve by reading the UB?

7.       Can you share with me a little about your background and what do/did for an occupation?

8.       Are you interested in participating in a Study Group?

9.       Are you interested in starting and hosting a Study Group?

10.   Do you need help starting a Study Group.  You can send them the Study Group Starter Kit.

11.   Are you interested in being kept informed about UAI/UAUS activities?  For example, send them the UAUS conference invitation. 

12.   Are you interested in participating in UAI forums? You can send them links to the UAI Forum, Tidings, and the Journal to keep them apprised of the international scope of UAI. 

13.   Are you interested in being to the UAI list?

14.   Would you like to receive UAI related mailings (Journal, Newsletter)

15.   Do you have any Special Group Skills that you’d like to share in UAI/UAUS activities (See below):

[ ]Accountant / Bookkeeper
[ ]Computer Programmer
[ ]Desktop Publishing
[ ]Engineer
[ ]Fundraiser
[ ]Graphic Designer
[ ]Lawyer
[ ]Medical Physician
[ ]Musician
[ ]Photographer

[ ]Public Speaker
[ ]Retired
[ ]Salesperson
[ ]Teacher
[ ]Translator
[ ]Visually Impaired
[ ]Volunteer
[ ]Web Designer
[ ]Writer